Basic functions for scoring a race are handling the finish line, timing and manual scoring.Set up of the course--barricades, cones, mile markers, aid stations and marshals--may also be included. When measurement (and certification) of the course is required, a professional measurer is hired to perform these functions.
Usually eliminated are concerns about the entry form, obtaining permits and insurance, dealing with the police and other municipal authorities, deciding on the merchandise gift and awards, handling most of the ordering chores, setting up registration, and following through on post-race media requirements. These are usually included in race management responsibilities.
In addition to the items mentioned in the previous paragraph, race management responsibilities usually include recruiting and assigning volunteers.
Race Management Requirements
The man-hours required to manage a race (handling an event from start to finish) vary depending on the size of the race. The following considerations cover a small- to medium-size race and do not include the many items additionally required to put on a major race or marathon.
The time ranges for the various responsibilities required to put on a road race are obviously very broad. Although many of the issues faced by race directors of all size events are similar in many areas, the same issue usually becomes more complicated as the size of the race increases.
Keep in mind that it may take less time to handle the various items necessary for a small race, but all the steps applicable to that event must be covered. Gone are the days when a race director could scratch a start/finish line in the dirt, begin a stopwatch and toss it under a nearby bush, and expect the first person back to the line to retrieve the watch and a clipboard and write down the other finishers. names and times as they crossed that line in the dirt.
Particularly if you want your race to grow, remember that you are competing with other events for attention and entrants. And runners will go where they know they will be well taken care of, i.e. they. ll receive a great T-shirt, run an accurately measured course, have their time recorded correctly, enjoy post-race refreshments and entertainment, receive their results in a reasonable time, and perhaps win a medal or trophy.
Not even mentioned are some of the other items that are simply "expected:" available parking, adequate portable toilets, an exciting start area, a properly marked course, an even-more-exciting finish area, and a general ambiance of color and fun that will draw the runners back for the next year. s race.
For small fun runs concerns about "marketing" are usually irrelevant. But once you direct races with sponsors that expect recognition and media coverage, or agree to provide a donation to some beneficiary, or decide you want a bigger and better event, you will have to become promotion-oriented and meticulous.
We have been asked what has made the Bolder Boulder so successful. There are many factors, but at the top of the list is "attention to detail."